Zoho Recruit: Features and Benefits of this Recruitment Software

The recruiting environment has always been fiercely competitive largely due to the talent shortages in different job categories. COVID-19 and the following lockdown has further exacerbated this situation, making it more challenging for the HR personnel to find the right candidate who is a good fit for the job opening and company at large. In these uncertain times, just like most companies are now moving on from traditional HR processes to HR automation, recruiters too need to re-define their existing practices and start using a robust automation technology that helps them streamline their recruitment cycle from start-to-finish.

Here, Zoho Recruit can be an ideal recruitment software that can help simplify the varied recruitment processes through various functionalities and customizable tools.

A] What is Zoho Recruit?

As one of the best cloud-based applicant tracking system, Zoho Recruit is ideal for small start-ups and medium-sized companies as it provides end-to-end, diverse hiring solutions. This easy-to-use remote hiring software comes with an intuitive interface and customizable features. It helps you to streamline the entire recruitment and hiring process right from candidate assessments to faster application filtering. It also serves as a centralised applicant database, wherein all information related to the applicants are stored, which helps with quicker onboarding and performance monitoring.

B] Problems in Recruiting Using Traditional Tools

A recruitment process involves many activities such as candidate sourcing, job opening details, tracking, hiring, onboarding, liaison with staffing agencies/corporates, among others. With traditional recruiting software and on-premise tools, the recruiters needed to use multiple tools for different functionalities, which led them to juggle multiple software and databases. Likewise, keeping the information of the applicant up-to-date was a challenge for most.

• Since traditional recruiting software didn’t offer a complete integrated solution, it made them a growing expense.
• A lack of a centralised database made it challenging for the recruiters to store, manage and update candidate information accurately.
• The complexity of managing a huge database alongside the lack of options to share resources with the clients/internal management, further made the entire recruitment process a burdensome task.
• Maintaining these individual legacy systems were costly as they require a lot of server space.
• Recruitment staff was unable to retrieve data from remote locations and access to computers was necessary.
• The lack of frequent system updates was another problem that the recruiters faced.

To overcome this, organisations started to look for hiring software and/or applicant tracking system that offered automate solutions that eliminated the need to juggle multiple back-office and front-office tasks. And, this is where Zoho Recruit – an integrated Saas Applicant Tracking System – provided organisations with a single solution that helped improve the efficiency of their recruitment process.

C] How Can Zoho Recruit Help?

As an Applicant Tracking System (ATS), Zoho Recruit can help you streamline the complete recruitment process from a single automated hiring platform. This eliminates the need for using multiple tools and makes the entire recruitment process less time-consuming and more efficient.

To facilitate faster decision making, Zoho Recruit helps bring all stakeholders – candidates, clients, interviewers and the recruiting team – to a single common platform. The best part, it helps eliminate traditional methods of using spreadsheets for scheduling, downloading candidates resumes in the desktop folders, as well as manual data entry.

From candidate sourcing and resume management to interview scheduling and applicant tracking, all hiring functions can now be done with a single recruiting software – Zoho Recruit. What’s more, this system also makes collaborating with team members easy, and ensures the team is up-to-date on all communication with the candidate.

D] Features of Zoho Recruit

Candidate Sourcing:

Zoho Recruit candidate sourcing feature lets you create candidate portals automatically, wherein you can create pre-screening assessments to narrow down the list of potential candidates. Zoho Recruit also allows you to improve the visibility of your job openings through a custom careers page, which can be easily created & published on social media and other popular job boards.

Resume Management:

With seamless integration with Gmail and Outlook, this feature automatically sends all incoming resumes to your Zoho Recruit Resume Inbox. From the Resume Inbox, you can parse multiple resumes and extract relevant candidate data, which can then be transferred to the candidate/client database. This feature also allows you to standardise various candidate related details.

Remote Recruitment:

While virtual recruitment was a part of the recruitment process even before COVID-19, the pandemic has made it all the more critical. Zoho Recruit helps you to simplify the remote hiring process by offering various features such as online job advertising & management, social hiring, easy candidate application, virtual ratings & reviews, quick onboarding, among others.

Video Interview:

Quickly schedule video interviews with potential candidates no matter where they are located within minutes. The interviewer can chat with the shortlisted candidates, review the candidate’s resume, add comments, and other details right from a single platform.

Advanced Analytics:

This feature allows you to analyse every aspect of your business giving you a quick overview of the status of the job openings, interviews scheduled, clients’ approval or rejection rates, team’s performance trends, and much more.

Workflow Management:

Zoho Recruit helps you to automate your workflows, thereby streamlining the entire recruitment cycle. From creating workflow alerts so you don’t miss out on any important task to sending invites to hiring managers and scheduling candidate assessment meetings, this feature can help boost productivity.

Multi-channel Communication:

With this applicant tracking system, you can manage outbound & inbound calls via Phonebridge. You can sync your Microsoft Outlook and Gmail inbox and see & respond to all emails appointments of candidates and clients. It also allows you to integrate with popular SMS vendors like Clickatell, MessageMedia, thereby offering multi-channel communication that will help enhance candidate and client engagement.

E] List of Zoho Recruit Benefits

1. Automated Recruitment Processes:

From candidate information to scheduling interviews, sending reminders to clients, and managing all back-office & front-office tasks, you can easily automate these recruitment processes.

2. Centralised Applicant Database:

All data related to recruitment is stored, managed and accessed from a single centralised database.

3. Zoho Recruit Mobile App:

Review candidate profiles, schedule calls with potential candidates, interview candidates on-the-go with the Zoho Recruit mobile app.

4. Faster Application Filtering:

Filter through multiple resumes easily to find the right candidate that matches the needs of the job opening.

5. Seamless Integration:

Zoho Recruit allows for seamless integration with several applications, including GSuite, Outlook, MailChimp, Slack, Zoho People, Zoho Analytics, social media platforms (Facebook, Twitter and LinkedIn), job boards, among others.

#Zoho Recruit is Best-suited For

Recruitment Agency:

With Zoho Recruit’s staffing software solution, recruitment agencies can instantly search for candidates as well as run background checks while maintaining compliance. It provides powerful sourcing channels along with easy resume extraction tools and analytics to make informed hiring decisions. It not only helps to automate the entire recruitment process, but also helps generate formatted resumes of the candidates with company logo while keeping other members of the team informed.

Corporate HR:

Zoho Recruit’s corporate recruiting software can help HR personnel to source, track and hire the best candidates for their company. It can help them create pre-screening assessments in order to measure candidate skills, create employee referral portals, create a custom careers page making it look much more professional and making the process of sending offer letters easy by creating different templates.

Temporary Staffing:

From creating and managing time-sheets to generating/sending out invoices and updating work on-the-go with the mobile app, the Zoho Workerly’s employee scheduling software can help temporary staffing agencies to manage their client and temp database efficiently.